On day 15 of the 90-day challenge, we focus on: Meetings. It’s all about what a good meeting calendar looks like, how to split 1:1, smaller team and large company-wide meetings, and how to keep meetings productive.
How often and with whom should meetings be held?
How often and with whom you should hold meetings largely depends on the size and structure of your organization. In my company, with around 100 employees, we have a mix of office and remote work. Our week always starts with a Senior Leadership Catch-up on Monday morning. We have breakfast together, chat about the weekend, and discuss the most important topics of the week. It’s a relaxed start that sets a positive tone for the week.
One-on-One Meetings: The direct line to your team members
Once a week, I have one-on-one meetings with my direct reports. These meetings are crucial for getting updates on their teams, identifying problems, and making necessary decisions. It’s less about performance reviews or long-term plans and more about the day-to-day business and current challenges.
Team Meetings: The right framework for productive discussions
For larger teams, it’s important to keep meetings manageable. The Jeff Bezos rule states that a meeting shouldn’t have more people than can be fed with two pizzas. For me, this means I prefer meetings with five to nine team members. Once a week, we have larger meetings where all departments present their current projects. These “Pulse Meetings” ensure transparency and a shared understanding of the company’s goals.
All-Hands Meetings and Townhalls: Transparency and motivation
Every two weeks, we have All-Hands meetings where I present to the entire company. These meetings can be called spontaneously if important issues arise. The goal is to bring energy and motivation to the team and keep everyone updated. Anonymous questions are an important part of our Townhalls, as they give employees the opportunity to honestly and openly express their concerns.
Thematic Meetings: Focus on specific topics
In addition to regular meetings, there are thematic meetings that focus on specific projects. For example, I sit down with the team leader of the legal team to discuss legal issues, or we have a marketing meeting to develop new strategies. These meetings are smaller and more focused, allowing us to dive deep into the subject matter.
Conclusion
Productive meetings are the backbone of a successful organization. It’s important to structure them in a way that is organized and goal-oriented. Find out what frequency and structure work best for your team and don’t be afraid to take unconventional approaches. See you tomorrow for Day 16!
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Your Julian
Entrepreneur / Investor / Athlete / Father
